Poster Presentation Abstracts
From DVCam to DVD: A Workflow for Integrating Videorecordings of Campus Events into the Online Catalog
John DeSantis - Dartmouth College
This poster session will illustrate a collaborative process between Dartmouth's Media Production Group, the Library's Media Center and Cataloging & Metadata Services. Campus events are routinely recorded throughout the academic year, and there has been much user demand for access to these recordings. The library's media center is committed to maintaining archival master copies of the recordings, but users need to be able to view these recordings easily and routinely. Ultimately a workflow was established in which the DVCam tapes are retained as master copies and then copied onto circulating DVDs. Bibliographic records are then created for each item in the Library's ILS by AV catalogers in Cataloging & Metadata Services. Users can then search for the campus events by various parameters in the library's online catalog and check out and use the DVD viewing copies.
Challenges of classifying a video collection at an academic library - integrating a video collection into the online catalog
Ewa Dzurak - City University of New York
The project involves cataloging and reclassification of a sizeable collection of videos housed in the closed stacks and arranged by accession number in the library media department. The goal is to integrate visual materials into the online catalog according to ACRL guidelines for media resources in academic libraries.
The use of LC classification for videos is challenging since this scheme is not designed for visual materials. Class PN1997 and PN1997.2 where most screenplays are classed is not sufficient since it is just a step above alphabetical arrangement of titles. Local decisions have to be made, especially related to feature films. Decisions on how to treat film adaptations, loose adaptation, etc., will be presented on the handout.
NOAA Ocean Exploration Digital Video and Image Data: Archiving, Preserving, and Accessing Online Oceanographic Information
Anna Fiolek (and others) - NOAA Central Library
To address the increasing requirements for archiving, preserving and managing digital video, still images, and audio resources, the National Oceanic and Atmospheric Administration's (NOAA) Office of Ocean Exploration (OE) embarked on the Video Data Management System (VDMS) Pilot Project, in collaboration with the National Oceanographic Data Center, National Coastal Data Development Center, and the NOAA Central Library (NCL).
NCL staff led the development of the Video Data Management System Pilot Project Plan, which is a part of a larger comprehensive OE Data Management Project. The VDMS Project presently manages offline access to more than 1500 MiniDV and 500 DVCAM tapes, over 1000 DVDs, and online access to more than 100 digital video clips and highlights collected during NOAA ocean exploration cruises. Currently, access to the NOAA cruise video highlights and related documents is provided through NOAALINC, the NCL online catalog at http://www.lib.noaa.gov.
NLM-CIT Collaborative Video Archive
Meredith Horan - National Library of Medicine
This poster session highlights the National Library of Medicine's (NLM) experience with a new project designed to permanently preserve and improve access to National Institutes of Health (NIH) biomedical research lectures that are webcast as streaming video. In March 2005, NLM and NIH's Center for Information Technology (CIT) began a collaborative effort to design a data exchange process which would automatically create preliminary bibliographic records in NLM's LocatorPlus catalog. Fully cataloged records would then be routed back to enhance existing metadata on the CIT webcasting site.
In addition to controlled vocabulary searches for names and subjects, rich keyword searching will be available. CIT will be using a newly acquired speech to-text-system (StreamSage) to enhance keyword searching. Lectures are also captioned and can be easily downloaded by the public.
NLM finds this new format especially good for teleworking catalogers, as there are no items to be collected, duplicated, or stored at NLM. CIT expects to have 50-60 lectures a month to catalog.
Cataloging Streaming Video on the Web : Collaboration Between Catalogers, an Archivist, and a Documentary Filmmaker
Marilyn McCroskey - Missouri State University
In 1978-1979, filmmaker Robert Moore recorded Ozarks life and culture in Shannon County, Mo. for two documentary films, accumulating 374 archival film rolls, sound tracks on audio tapes, and detailed production notes describing each sequence. In 2005-06, Moore wrote grants to digitize 105 film rolls, sync them to audio, create streaming video files, and generate MARC records with 856 field hot links to the streaming files on Missouri State University's servers. Moore and Archivist David Richards met with library catalogers to discuss creating MARC records. Using his production notes, Moore drafted MARC records for each streaming file. Catalogers used the drafts to create records in OCLC Connexion. The MARC records are added to OCLC and local library catalogs, and used to create Dublin Core records for the Virtually Missouri Website. Handouts briefly describe the technology that created the streaming video, and discuss the collaborative cataloging process, with examples.
e-Books in the Online Catalog: Challenges and Opportunities
Susannah Benedetti & Gary Moore - University of North Carolina Wilmington
Wireless mobile technology is increasingly popular and routinely used to access and download information onto laptop computers, flash drives, handheld devices, MP3 players, cell phones, and smart phones. Libraries can address this development by providing and promoting access to digital content. One way to meet the growing demand and accommodate 'mobile learners' is to offer access to e-books through the online catalog. Offering digital versions of texts increases the visibility of downloadable digital content in the library while supplementing traditional monographic collections. This poster will identify issues encountered in cataloging e-books at Randall Library, and solutions currently in place. Focusing on the OCLC platform NetLibrary and North Carolina's state-funded library resource provider NC LIVE, different types of e-content will be examined, as well as technical issues of downloading, editing and enhancement of bibliographic records, and efforts to maximize access and ease of use.
RDA and Realia, Kits, and other Funny Formats
Julie Renee Moore - California State University, Fresno
This poster session will delve into the possibilities of how records for Realia, Kits, and other Special Formats might be affected by RDA.
Many traditional catalogers avoid "Special Formats" like the plague, under the current Rules, mainly because the current Rules just do not fit very well. Cataloging these materials is rather like trying to pound the proverbial square peg (or hand puppet) into a round hole. Cataloging these materials is a very "gray" area … it is not black and white. Will RDA make cataloging these materials easier? Will there be better description opportunities under the new Rules? Come and find out about ideas of the future of cataloging these materials.
Mapping the Future: Digital Solutions for Historical Map Collections
Vicki Toy Smith - University of Nevada, Reno
In 2003 the University of Nevada Reno began digitizing sheet maps by using CONTENTdm software. The goal of the project was to develop a digital map site.
The print cartographic resources found in Nevada are primarily located at four locations throughout the state. Since long distances often prevent patrons from visiting these various locations, the Reno Web site offers an ever-expanding collection of over 700 maps on Nevada and the Great Basin. Its original focus was on historic maps representing topographic, geologic, and mining themes. Philosophical and physical factors considered in the start-up included: importance of the map, likelihood of use, physical condition, ease of scanning and preservation concerns.
The CONTENTdm software uses Dublin Core as its default metadata schema, and allows for customization of labels for each field in the metadata viewed by the end user. CONTENTdm also allows for the use of additional non-Dublin Core fields. To minimize the keying of metadata that is duplicated throughout the collection, CONTENTdm provides a metadata entry template into which constant data can be entered for the appropriate fields.
This poster session describes the Nevada in Maps Web site and use of CONTENTdm software to organize and provide access to its content. The site may be accessed on the UNR Libraries Web site: http://contentdm.library.unr.edu.
Stop the Backlog! : Cross-training as a Response to a Growing Multimedia Collection
Ellen Symons & Anne Brűlé - Queen's University Library
In 2002, the Senate Library Committee decided that Queen's University Library should begin collecting multimedia material. To meet this goal, a Media Working Group was struck with the task of devising a plan to develop a collection. As the collection increased, the demands on the cataloguing librarians increased and a backlog began to develop. At around the same time, Central Technical Services was being reorganized so that cataloguing and acquisitions technicians were cross-trained to create a more efficient workflow. To help with the backlog, a group of senior cataloguing technicians were chosen to be trained in multimedia cataloguing. The poster session will demonstrate the challenges--and success--of this change to the technicians' routine by displaying the techniques used for training, handouts created and measurable outcomes.
The Preview Process in Cataloging Videorecordings: Collaboration with Media Staff & Student Assistants
Carolyn Walden - University of Alabama at Birmingham
As libraries catalog increasing numbers of videorecordings, it is helpful to include staff and student assistants in the preview process. The cataloger achieves a more efficient work flow while the staff and student assistants increase their awareness and understanding of the actual cataloging process. Since the preferred source for cataloging videorecordings is information appearing on the screen, the preview process is an essential first step for cataloging this format.
This poster session describes how Mervyn H. Sterne Library, University of Alabama at Birmingham works collaboratively with media center staff and student assistants to provide information for the cataloging of videocassettes and DVDs. It highlights information taught in a "preview process workshop," and illustrates the display forms used to record information. It also illustrates how this information is used to create a bibliographic record in the online catalog.
Poster Presentations
Have you developed creative methods to deal with special format materials? Completed some research studies? Found an imaginative solution to a special format materials problem in your library? If so, why not consider sharing those ideas that worked! Think about doing a poster presentation at the OLAC conference to be held October 27-29, 2006 in Mesa, Arizona.
All applicants should complete the Poster Session Application form below, and submit the completed form via e-mail, fax or postal mail to the Poster Session Coordinator. Applications will be reviewed by committee. Ten will be selected. Applicants will be notified by August 15, 2006 whether or not their posters have been selected.
OLAC provides the easels and tables; you provide the posters, graphics and handouts for your presentation. Presenters should plan to bring at least 50 copies of their handouts. Please make sure your contact information is on the handout. No network applications will be available, however, you may bring a laptop computer for your presentation. Presenters should plan to be present for the entire time period.
The deadline for receipt of applications: July 15, 2006.
Download the Poster Presentation Application - PDF(57kb) / Rich Text(8kb)
